Circle Strategies

Feedback Loops: Nurturing Growth and Development from Day One

Introduction: Setting the Stage for Success

From the moment a new employee steps into the office or logs in remotely, their journey of growth and development begins. In the crucial early days, establishing a strong culture of feedback is essential for both the employee’s success and the company’s long-term growth. This blog delves into why feedback loops are pivotal during the onboarding process and how they can create a supportive environment that nurtures continuous improvement.

The Power of Feedback in Onboarding:

The onboarding process is more than just a series of introductions and training sessions; it’s an employee’s first real taste of a company’s culture and operational ethos. Incorporating a structured feedback loop from day one can set the tone for openness and continuous improvement. Regular check-ins and open communication channels ensure that new hires feel valued and supported, while also providing them with the necessary tools and knowledge to excel in their new roles.

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Constructive Feedback: The Key to Early Engagement:

Effective feedback during onboarding does more than just correct mistakes—it helps new employees understand and align with the company’s expectations and values. Constructive feedback should be:

  • Timely:
    Feedback given in real time, or close to it, helps employees assimilate advice better and make immediate improvements.
  • Specific:
    General comments can be confusing. Specific feedback helps employees understand exactly what they need to do to improve.
  • Balanced:
    While it’s important to address areas for improvement, recognizing what new hires are doing right builds confidence and motivates them to keep improving.
  • Establish Regular Check-ins:
    Schedule regular one-on-one meetings to discuss progress, challenges, and feelings. This not only provides a platform for giving feedback but also for receiving it.

Encouraging Feedback Reception:

Receiving feedback is a skill, and like any skill, it requires practice. Help new hires develop this skill by:

  • Encouraging Reflection:
    After receiving feedback, encourage new hires to reflect on it, assess its validity, and decide how they can apply it to improve.
  • Promoting a Growth Mindset:
    Cultivate an environment where challenges are seen as opportunities to learn, not just tests of ability.
  • Modeling Receptive Behavior:
    Leaders should also show how to receive feedback gracefully, demonstrating that it’s a normal part of personal and professional growth.
  • Foster an Open Dialogue:
    Encourage new hires to express their thoughts and concerns. An open-door policy can make them feel more comfortable providing their own feedback, which can be invaluable.

The "Sandwich Technique:

One effective method for giving feedback is the “Sandwich” technique, which is particularly useful in maintaining a positive and constructive atmosphere. This technique involves starting with positive feedback, highlighting what the employee is doing well to set a supportive tone. Then, the conversation shifts to addressing areas for improvement, providing specific and actionable insights to help the employees understand where they can make changes. Finally, the feedback session concludes with further encouragement and positive reinforcement, which helps to motivate the employee and reinforces their value to the team. By framing feedback in this way, managers can ensure that the employee feels appreciated and motivated, while also clearly understanding the areas where they need to improve. This balanced approach not only helps in making the feedback more digestible but also fosters a more engaged and responsive work environment.


By integrating effective feedback loops into the onboarding process, organizations can significantly enhance employee satisfaction and performance. Such practices ensure that new hires feel supported and valued right from the start, setting a solid foundation for their growth and development within the company. Feedback isn’t just about improving job performance; it’s about creating a dynamic, responsive, and engaged workforce. Start from day one, and watch how quickly new employees become integral, productive members of your team. Schedule a free consultation if you want to learn more!

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